Custom software tools for small commercial contractors.
Custom bid builders, mobile change-order capture, project closeout package generators, and field-to-office tools. Built around your spec books, your subcontractor list, and your bonding requirements. Built for small and mid-sized GCs and specialty trades.
Free 30 minute call. We diagnose, you decide.
You are losing bids on speed and closing projects on emails.
Every RFP starts the same way: someone copies the last similar bid, rebuilds the takeoff, calls four subs for pricing, and pastes it all into a Word doc that does not quite match the RFP format. Two days minimum. Faster shops get the work.
Then the project starts and the field generates a hundred change orders, none of which make it back to billing in less than a week. Closeout is a six-week scramble of folders, photos, signed documents, and warranty letters. Some of it gets done. Some of it gets lost.
- Every bid is a fresh rebuild.Templates exist in someone's head. The takeoff is in Excel. The subs are in email. The proposal is in Word. Four documents per bid. Twelve bids a month.
- Change orders sit in inboxes.PMs in the field text the office. The office types it in. The customer signs the email. Billing waits for someone to forward it. Cash flow takes the hit.
- Closeout takes longer than the project.Photos, signed docs, warranty letters, as-builts, lien releases. All in different folders, different formats, owned by different people. Final payment waits.
- Subcontractor pricing is in five places.Last bid had concrete from one sub. This bid wants a different sub. Their numbers are in another email thread. Your estimator just guesses.
Commercial GC bid builder. Bid proposals for your most common project type.
The estimator runs takeoff in STACK, PlanSwift, or Bluebeam, exports quantities to Excel, then opens a Word template from the last similar bid and rewrites the proposal: scope, exclusions, allowances, alternates, base bid, schedule of values. Every project is a copy-paste-edit job, and the scope language lives in the senior bidder's head.
This is one pattern of many we have shipped. Across commercial GCs, MEP contractors, and specialty trades, the build shape is the same: a structured tool that captures the field reality and feeds the office systems automatically. See the construction (commercial) builds we have shipped →
If your construction (commercial) operation still runs on a spreadsheet, that is where we start. See how we turn a spreadsheet into a real tool →
Six tools that move the needle for a contractor your size.
Every construction company is different. These are the patterns we see most often in small and mid-sized shops. Pick the one that hurts most. We pilot it in 1 to 3 weeks.
- 01
Bid template engines
Match incoming RFPs to your historical bids by scope. Pull current sub and material pricing automatically. Package in the customer's required format.
- 02
Mobile change-order capture
Field PM scopes the change on a phone. Customer signs in the field. Office gets the package, billing, and approval already routed.
- 03
Project closeout package builders
Photos, signed docs, warranty letters, as-builts, and lien releases assembled into one customer-ready closeout package automatically.
- 04
Subcontractor pricing portals
Subs upload current pricing. You pull the freshest numbers into bids without an email chain.
- 05
Field-to-office daily reports
Daily logs, timecards, and equipment usage flow from the field to project accounting without re-entry.
- 06
Owner billing draws
AIA G702/G703 generated from your project accounting. Owner uploads, payment tracking, retainage handling included.
7 builds for construction (commercial).
Branded bid proposals for your most common project type.
The estimator runs takeoff in STACK, PlanSwift, or Bluebeam, exports quantities to Excel, then opens a Word template from the last similar bid and rewrites the proposal: scope, exclusions, allowances, alternates, base bid, schedule of values.
Branded e-signable change-order PDFs from the field in minutes.
The contractor runs 6 to 12 active jobs at a time.
A tracked subcontractor upload portal for one project type.
At the end of every commercial project, the owner withholds the final 5 percent retention until the contractor delivers a complete closeout package: O&M manuals for every piece of installed equipment, manufacturer and workmanship warranties, as-built drawings, training sign-offs, code compliance certificates, final lien waivers, attic stock inventory, balancing reports, commissioning reports.
A one-page map of your subscription stack and the waste hiding in it.
Procore, Buildertrend, takeoff seats, a document portal, and the accounting add-ons quietly stack up to per-user fees on people who only need the field app. We line up every construction subscription against who actually logs in and what the spreadsheets are still doing the real work on. Most small GCs are paying for three overlapping tools and a closeout process that still runs on shared folders.
Inbound sales calls turned into CRM leads automatically.
An owner or GC calling about an RFP, an addendum, or a punch-list item lands as a tracked lead instead of a sticky note on the estimator's desk. Bid invitations get logged with the project, the due date, and the scope so nothing slips past the deadline. The office stops losing walk-in opportunities to whoever happened to answer the phone.
Score calls against your key signals, write back to CRM.
Score every bid invitation against bond capacity, project type, and whether your subs are already priced, so the estimator spends the two-day rebuild only on jobs you can actually win. The status writes back next to the project, so the owner sees a real go/no-go pipeline instead of a wall of pending bids. No more chasing work that was never a fit while a winnable RFP sits untouched.
Your key operating metrics from every system, pulled into one live view.
Backlog by project, change orders waiting on billing, retainage held, and bid hit rate, read straight from Sage 300, Foundation, or ComputerEase. The owner stops asking the PM and the estimator for a Friday number that is already a week old. One board shows which jobs are bleeding margin while the field crew is still on site.
Construction (Commercial)-specific questions.
What is the difference between custom construction software and Procore or Buildertrend?
Procore and Buildertrend are excellent if your workflow already matches their workflow. For most small and mid-sized commercial contractors, the answer is "almost." You end up paying $400 to $900 per user per month and still doing things in spreadsheets because the tool does not bend the way your shop bends. ByteQuix builds the specific tools you need around your existing systems, on a flat $295 to $895 per month total.
How much does a custom bid template engine cost?
Off-the-shelf commercial bid software runs $200 to $1,200 per user per month. A custom build from a typical dev shop is $35,000 to $80,000 as a project. ByteQuix pilots a custom bid template engine for $800 (30 days live), then runs it on the monthly plan from there.
Can ByteQuix integrate with my project accounting (Sage, ComputerEase, Foundation)?
Yes. We integrate with Sage 100/300 Construction, Foundation, ComputerEase, Viewpoint, and similar mid-tier construction accounting systems. If it has an API or a database we can read, we can integrate. The most common integration we build for contractors is project-billing-to-AR sync.
Does this work for specialty trades, or only general contractors?
Both. The bid-and-change-order pattern transfers cleanly. Specialty trades typically start with mobile change-order capture and auto-invoicing first, then layer on bidding tools. GCs typically start with bid templates and closeout packages.
Where is our project data stored?
In the United States. Per-client data isolation. ByteQuix is US-based, headquartered in the Twin Cities, Minnesota.
How long does a pilot take?
Most pilots are scoped, built, and live within 1 to 3 weeks. The pilot runs for 30 days against a specific outcome we agree on before we start (typically a per-bid time reduction or a change-order-to-billing time reduction). The value is tangible: a working tool tied to a metric we can measure against, week by week.
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