Commercial change-order tool. Branded e-signable change-order PDFs from the field in minutes.
The contractor runs 6 to 12 active jobs at a time. Change orders happen on every project. The field supervisor scribbles the change on a paper CO form and hands it to the PM. The PM types it into a Word doc, calculates the cost impact in Excel against last year's labor and material rates, emails the customer for signature, waits days or weeks, then manually updates the project budget spreadsheet and adds the line to the next AR invoice. A meaningful share never makes it onto an invoice at all.
It starts when a PM logs a change in the field.
A directive verbal from the owner's rep, a slab that came in low, an added run of conduit nobody drew. The change is real and the crew is already doing the work. But the paper CO form rides the supervisor's clipboard back to the trailer, then waits for the PM to be off a call, retype it into Word, hunt last year's labor and material rates in Excel, and email the owner for a signature that lands days or weeks later. By the time the budget spreadsheet and the next AR invoice catch up, the job has moved on, and on six to twelve jobs at once some of those approved changes quietly never get billed at all.
From a field-logged change to a signed, priced change order.
- 01
We encode your labor and material rate book
Pilot weeks 1 to 2: we pull your firm's stored labor and material rates into the tool so cost-impact calculation runs against current rates, not last year's.
- 02
PM enters the change from the field
On a phone or tablet, PM picks the active job, enters the change description, pastes photo evidence, picks line items.
- 03
The tool prices it and generates a branded PDF
Cost impact calculated against your rate book instantly. Branded change-order PDF generated.
- 04
Customer e-signs from anywhere
PDF routed for e-signature through the customer's preferred channel. Field log to signed PDF goes from weeks to hours. The pilot stops here; automatic project-budget update and AR line write-back grow in next.
30-day proof.
The pilot delivers one thing: a branded, e-signable change-order PDF generated from the field in minutes, with cost-impact priced off your stored labor and material rates. The first 2 to 3 weeks, we encode your rate book into the tool. By day 30, the field-log-to-signed-PDF cycle goes from weeks to hours, and the field-captured change-order rate climbs because the entry happens on a device the PM already carries.
From there it grows. On the monthly, the next tool layers in automatic project-budget update on signature (so the contract value reflects approved scope in real time). The one after adds AR invoice-line write-back into your project accounting (Sage 100/300 Construction, Foundation, ComputerEase, Viewpoint). The one after extends AIA G702/G703 reflection for the next draw. Eventually the destination is the full PM-desk-to-AR cycle.
Your monthly is flat once the pilot graduates onto Starter. Small refinements stay included. Adding project-budget update or AR write-back is a new tool, and we tell you about it openly before we build it. The recovered change-order billing from each new tool usually self-funds the next.
$800 pilot: branded e-signable change-order PDFs from the field, priced off your stored rates. 2 to 3 weeks to build, 30 days live. After the pilot, the engagement graduates onto Starter ($295/mo). The tool grows from there as project-budget update and AR write-back layer in.
The commercial GCs this change-order tool is built for.
This fits small and mid-sized commercial general contractors and specialty trade contractors with active project portfolios. Typical fit: 10 to 50 person contractors running 6 to 12 active projects with frequent change-order traffic. Also fits MEP specialty trades (building-equipment, building-finishing, structure-exterior, utility-system). It works when PMs handle CO administration and you have a documented labor + material rate book to encode. It does not fit contractors whose work is fixed-scope with rare change orders, or whose customers reject e-signature for change-order approval.
Why custom, not off-the-shelf.
A 30-person commercial GC sees mobile change orders as the single highest-friction workflow on every project. Foreman in the field, PM on a call, bookkeeper in QuickBooks. ByteQuix builds that workflow alone. Photo capture, signature, markup, QuickBooks job-costing in one path. No PMS migration.
The off-the-shelf options for this workflow
- Enterprise construction PMS platforms$375-plus per user per month. Mobile change orders are one feature among hundreds. To get that workflow you commit to RFIs, submittals, dailies, and a team-wide rollout.
- Drawing-centric construction platformsChange orders attach to sheets, but the financial workflow (cost, markup, approval, billing back to the owner) is downstream and underdeveloped.
- Residential builder platformsBuilt for residential custom homes and remodelers. Commercial GC contract structures (AIA forms, retainage, lien waivers, prevailing wage) are absent or shoehorned in.
When the off-the-shelf option is the right call
An enterprise PMS platform makes sense when you have decided to put the whole company on one platform: RFIs, submittals, daily reports, change orders, the lot. ByteQuix fits the GC that wants the change-order fix specifically, without taking on the platform.
It prices off the labor and material rate book you already keep.
The pilot reads your stored labor and material rate book, lets the PM enter changes from the field, prices them, and generates a branded e-signable PDF. No project-accounting integration in the pilot. As the tool grows on the monthly, automatic project-budget update, AR invoice-line write-back into Sage 100/300 Construction, Foundation, ComputerEase, or Viewpoint, and AIA G702/G703 reflection layer in one tool at a time.
See it in motion ↓Walk the path from a field change to the owner's signature.
Questions PMs and owners ask about the change-order tool.
By day 30, what can a PM actually push out from the field?
A branded, e-signable change-order PDF, generated on the phone or tablet in minutes, with the cost impact already priced against your stored labor and material rates. We spend the first 2 to 3 weeks encoding your rate book, then run it live for 30 days. By day 30 the field-log-to-signed-PDF cycle drops from weeks to hours and more changes get captured in the field, because the PM enters them on a device they already carry. Automatic project-budget update on signature and AR invoice-line write-back layer in afterward, one tool at a time, once the engagement graduates onto Starter.
What if our customer wants paper signature?
The tool generates a printable change-order form that the customer can sign in person. The PDF still routes through the same approval flow; the only difference is the signature route. Most customers warm to e-signature within a few projects.
Will PMs actually adopt this?
PMs adopt the tool once they see the alternative is going back to the office, retyping the change into Word, calculating cost in Excel, emailing for signature, then chasing the customer for weeks. The tool collapses that whole loop. Adoption is usually one-week friction, then sticky.
Once project-budget update and AR write-back grow in, does each one bump the bill?
Your monthly is flat once the pilot graduates onto Starter at $295. Small refinements to the running change-order tool stay included. Adding automatic project-budget update on signature, AR invoice-line write-back into your construction accounting, or AIA G702/G703 reflection is a new tool, and we quote it openly before we build it. The change-order billing each new tool recovers usually self-funds the next one. Most contractors stay at their starting tier, and that is fine with us.
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